Even with the emergence of other technologies, email remains one of the primary communication tools. Nearly 236 billion messages are sent daily on this platform, increasing the need to know how to organize an email .
Through email, companies maintain contact with their suppliers, customers, and collaborators , in addition to staying informed about promotions and news about a product or service. Amid so many contacts, it’s easy to lose control, especially time. So, how can you organize a busy email so your productivity isn’t affected?
In this article, we’ll give you tips middle east mobile number list to prevent your inbox from becoming so overcrowded that you ignore the most important messages. We’ll also show you some tools that can make this task easier .
In this content you will find:
6 tips on how to organize an email
- Create different folders in your inbox
- Filter your emails automatically
- Use Gmail tabs
- Avoid leaving already read messages in the inbox
- Add stars to important messages
- Cancel useless emails
5 tools that help organize your email
- Unroll.me
- IFTTT
- Google Inbox
- Sortd
- Checker Plus
6 tips on how to organize an email
If you’re tired of seeing your mailbox full and disorganized, you should check out these simple tips that will make getting organized easier.
1. Create different folders in your inbox
As complicated as it may be, creating separate folders for your professional email will help you save time . This way, you can prioritize a lead genaration animations messages that are truly important to your business.
Create tags to categorize topics, such as:
- Customers;
- Shopping;
- Sales.
You should keep in mind that it’s important not to overdo it when creating labels, as the idea is to make your email easy to manage. To avoid confusion or losing relevant information, it’s ideal to have a maximum of three categories.
If you want to organize your Gmail inbox, go to the left-hand menu, click “More,” and then “Create new label.” At the bottom, you can also manage preferences, such as changing the display order and changing the name.
Now, if you want to organize your Outlook inbox, right-click where you want to create a folder and select “New Folder.”
2. Filter your emails automatically
As simple as this tip on how to organize your email may seem, it’s one of the most effective, saving you time and effort. To ensure your messages go directly to the selected folder, you can set your email to automatically filter them.
You can organize them by:
- Affair;
- Sender;
- Keyword (in the title or body of the message).
This same process can be done on most platforms when the message is considered spam.
3. Use Gmail tabs
Tabs are a feature Google offers for organizing emails. They are created automatically, and you can also select which ones you want to japan data activate. If you receive a lot of email marketing messages , you can categorize them under “Promotions.”
If a message ends up in the wrong folder, you can still place it in the correct folder. This way, the tool will understand the change and follow the new rule.
4. Avoid leaving already read messages in the inbox
This is a basic rule for organizing a cluttered email. If you’ve already read the message and it’s not very important to your work, you should archive or delete it. Saving irrelevant content will leave your email account full and disorganized.